Free invoice template
General contractor invoice template
Renovations bill against a schedule, and every progress invoice should locate itself on it: which stage, which inspection, what comes next. The sample bills stage two with the inspection reference and keeps the change order as its own visible line.
Opens in the free editor with the sample below pre-filled — swap the numbers for yours.
What belongs on a general contractor invoice
"2 of 3" tells the homeowner where the money and the project stand in one glance — and makes the final invoice expected instead of alarming.
Every approved change is its own line with its reference. The original contract price staying visible is what keeps trust through a messy middle.
"Passed 6/14, ref #B-2241" converts a payment request into a documented milestone.
The preview uses the Classic layout — you can switch between all three templates in the editor without losing a word.
General contractor invoicing questions
How should a contractor structure progress payments?
Against completed, verifiable stages — never calendar dates. Deposit, rough-in, finish is the common three-step; each invoice names the stage it bills.
What about retainage?
If the contract holds back 5–10% until punch-list completion, show it on each progress invoice as a labeled deduction, then bill it on the final invoice. Invisible retainage arithmetic is where contractor-client relationships die.