Free invoice template
Caterer invoice template
Catering bills per head, which makes the guest count the invoice's load-bearing number. The sample names the count, the date it was confirmed, and shows dietary variants included — the three details that settle every catering bill dispute before it starts.
Opens in the free editor with the sample below pre-filled — swap the numbers for yours.
What belongs on a caterer invoice
"Final count 40, confirmed 6/10" is the answer to the only argument catering invoices ever have.
Servers billed as hours × rate keeps your per-head menu price comparable to competitors who quote food-only and surprise later.
"4 GF, 2 vegan included at menu price" costs nothing and reads as generosity — because it is.
The preview uses the Classic layout — you can switch between all three templates in the editor without losing a word.
Caterer invoicing questions
What if guest numbers change after confirmation?
The invoice bills the confirmed final count as the floor; increases after the cutoff bill at the same per-head rate. State the cutoff date at booking and repeat it on the invoice.
Deposit and balance timing?
Deposit at booking holds the date; balance either due before the event (weddings, standard) or net-7 after (corporate accounts). Pick per client type, and put the policy on the invoice.